QHES PTO Constitution and By-Laws

 ARTICLE I NAME

The name of this organization will be the Quail Hollow Elementary School PTO, Inc., hereinafter referred to as the “PTO” or the “organization.“

ARTICLE II GOALS

The goals of the PTO will be:

A. To promote the welfare of the children of the Quail Hollow
Elementary School.

B. To work in conjunction with the Pasco County School Board and the school administration to secure adequate laws, policies, procedures and facilities for the proper care, protection, and education of the children of Quail Hollow Elementary School.

C. To bring into closer relationship the home, school and the Board of Education to ensure parents, teachers and administration cooperate intelligently in the education of our children.

D. To develop between educators and the general public such united efforts as will secure for every child the highest advantages in physical, cultural, social and scholastic education.

ARTICLE III POLICIES

The policies of the PTO will be:

A. To cooperate with other organizations when their objectives and those of the Parent Teacher Organization coincide.

B. To inform the membership of vital issues, take a position, and disseminate the consensus of opinion.

C. To provide input to the Pasco County School Board and school administration regarding policies, procedures and programs. In the event of the dissolution of this organization, the assets which remain after just debts and liabilities have been satisfied shall be used for such educational purposes as will complete or continue the undertakings which have already begun by the PTO. No part of the assets or net income shall inure to the benefit of any member or be distributed to its members or officers.

ARTICLE IV MEMBERSHIP

A. Any person who is a family member of a student attending Quail Hollow Elementary School, a teacher, staff member of the school, or any community member who is willing to uphold the goals and policies of the PTO and subscribe to its by-laws may become a member upon payment of dues as herein provided.

B. The dues of the PTO will be established annually by the Executive Board and will reflect a family membership.

C. An annual enrollment of members will be conducted by the membership committee, with additional members accepted at any time.

ARTICLE V OFFICERS

The officers of this organization will be a President, a 1st Vice President, a 2nd Vice President, a Treasurer and a Secretary.

A. These officers will be elected at the last Board Meeting of the school year.

B. Officers will serve for a term of one year. No officer will be eligible for the same office for more than two consecutive terms. In the absence of another candidate the interim officer can serve one additional term of one year.

C. Any member of the PTO is eligible for office regardless of family member. If said family member is the Treasurer, the other family member may not sign checks except during emergency purposes only.
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D. The Executive Board will seek candidates for all open offices from the PTO membership. Nominations will be accepted as of March 1st.

E. When a vacancy occurs in any office, except that of President, a vote of the Executive Board will be taken whereby a replacement will be elected to fill the vacancy for the remainder of the term. A two-thirds vote of the Executive Board is required to fill the vacancy. Candidates will be members of the PTO.

ARTICLE VI DUTIES OF OFFICERS

A. The President will preside at all meetings of the organization and the Executive Board will be a member ex-officio of all committees and will perform all other duties usually pertaining to the office.

B. The 1st and 2nd Vice-Presidents will act as aide to the President, will prepare him/herself to assume the office of the President if and when called upon, will perform the duties of the President in the absence of that officer, and any other duties delegated to him/her.

C. The Secretary will record the minutes of all meetings of the organization and the Executive Board, will have all old records and correspondence of the organization up to date and available for other officers' use, and will perform such other duties delegated to him/her.

D. The Treasurer will receive all money of the organization and will keep an accurate record of receipts and expenditures. Orders on the treasury will be signed by the Treasurer, President or Secretary. A monthly financial report will be given by the Treasurer.

ARTICLE VII MEETINGS

A. The Executive Board has scheduled meetings on the same day every month, unless otherwise determined by the Executive Board of the organization. General Assembly Meetings will be scheduled by the Executive Board, with a minimum of two per year.

B. Special meetings may be called by the Executive Board.

C. Annual written reports will be received and officers installed at the final meeting of the school year. This meeting will be presided over by a joint session of the incoming and outgoing Executive Boards.

D. The privilege of holding office, making motions, debating and voting will be limited to members of the organization in good standing.

E. Motions may be passed by a majority vote of the members present. In the event of a tie vote, the vote of the Chair determines the outcome of the vote.

ARTICLE VIII COMMUNICATIONS

A . To ensure continuity of responsibilities and programs, binders will be maintained to guide incoming members of the Executive Board.

B . All communication distributed on PTO letterhead will be reviewed and approved by the Executive Board before release.

ARTICLE IX STANDING COMMITTEES

A. Fundraising: to make proposals for new fundraising projects. Will oversee all fundraising chairpersons and provide a financial report at the monthly meeting immediately following each fundraising event. Will notify the PTO of any upcoming fund-raisers. Oversees fundraising events and seeks Executive Board’s approval for beginning any new fundraising programs.

B. Communications: to prepare and distribute, PTO notices and correspondence, and to advertise meetings and events to the public.

C. Membership: to encourage school-wide participation in PTO events and programs.

All committees will be appointed by the President with the approval of the Executive Board.

1. Additional committees will be created by the Executive Board as required to promote goals and interests of this organization.

2. The chairperson of all committees will present plans of work to the Executive Board for approval and will provide a final report thereafter.

ARTICLE X EXECUTIVE BOARD

A. The Executive Board will consist of the officers of the organization. The principal of Quail Hollow Elementary School shall represent the elementary school in an advisory capacity to the Executive Board.

B. The duties of the Executive Board will be:

1. To transact necessary business between organization meetings and such other business as may be referred to it by the organization.

2. To create standing committees.

3. To approve plans of work of standing committees.

4. To present reports at the regular meetings of the PTO.

5. To appoint special committees.

6. To set annual goals and policies to be presented to the organization.

7. To approve expenditures within the limits of the budget.

ARTICLE XI PARLIAMENTARY AUTHORITY

Robert's' Rules of Order, revised, will govern this organization in all cases to which they are applicable, and in which they are not in conflict with these by-laws.

ARTICLE XII BY-LAWS AND AMENDMENTS

A. By-laws shall be reviewed every two years, or as needed.

B. By-laws shall be kept on file by the PTO, with copies forwarded to the school administration, the Board of Education, and made available of request to the membership.

C. These by-laws may be amended at any regular meeting of the organization by a two thirds vote of the members present and voting, provided notice of the proposed amendment has been given at a previous meeting.

D. Amendments to the by-laws should be dated and kept on file by the Secretary. The by-laws should be reprinted when significant or sufficient changes make it necessary.

Approved at June 2008 meeting.